Ref: 20260095

Do you want to help build a new administrative role in an organization that makes a real difference? Ordinärt boende is now looking for four new administrators.

With us, you work in a socially important operation that runs around the clock, every day of the year. As an administrator, you have a central role in creating structure, service, and providing good conditions for nurses and managers in their daily work.

We are looking for someone who wants to work closely with the operations and contribute to ensuring that administrative flows function effectively – so that healthcare can maintain high quality for the residents of Malmö.

Job Responsibilities

In the role of administrator, you will work both administratively and practically in close collaboration with home healthcare employees and managers. You will, among other things:

• Support managers and nurses with administrative and practical tasks that are not patient-related.
• Manage bookings and documentation
• Administer systems such as Medvind/H-rutan and financial systems.
• Manage permissions in various IT systems
• Coordinate interns in the organization
• Be a contact person by phone and email for internal and external parties
• Compile statistics, reports, and materials for managers
• Order materials, consumables, and work clothes
• Participate in the development of work methods and routines
• Contribute to a good work environment and structure in the team

Qualifications

We are looking for someone who has:

• High school education, with a focus on healthcare and social care or administration.
• At least two years of experience in administrative work where tasks have included planning, documentation, and work in digital systems
• Good computer skills and can work in various systems (Office package as a minimum)
• Fluent in Swedish, both spoken and written
• Driving license B

It is an advantage if you have:

• Experience in healthcare and social care, preferably home healthcare
• Experience working in municipal or regional operations
• Knowledge of current systems (e.g., Medvind, Financial Systems, WebSesam)
• Experience in scheduling or staffing planning
• Experience in service or supportive functions

As a person, you are service-oriented with a professional approach. You are structured, meticulous, and solution-focused, and take responsibility for your tasks. You work well with others and see opportunities in change. You are proactive and actively contribute to the development of the organization.

We offer you this:

• Individually tailored introduction program based on your needs
• Opportunity to develop the organization through areas of responsibility and improvement work
• A secure employment in Malmö city
• A development-oriented role where you can contribute to and develop administrative methods and digital processes
• A workplace characterized by collaboration, engagement, and helpfulness
• Opportunities for professional development through internal training and networks within Malmö city
• Benefits such as wellness grants and vacation exchange

This is us:

We care about you! Therefore, we offer secure employment with working hours based on your preferences. Home healthcare in Malmö city is a close-knit unit consisting of eight day sections, one evening section, and one night section.

Malmö city's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Malmö city strives for employees to reflect the diversity that exists among the population. Therefore, we welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

Read about Malmö city as an employer here malmo.se/jobb (http://malmo.se/jobb)

We look forward to your application!

Information about the position

• Employment form: Permanent employment
• Scope: 100%
• Number of positions: 4
• Start date: By agreement

Working hours are scheduled during the day, Monday to Friday.

Please note that we in Malmö city have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection process.

When you apply for a job with us, we will ask you to present an extract from the police record. The extract we want to see is "control of own data" and you need to request it yourself via a form that you can find on the police's website: http://bit.ly/polisens-blankett (http://bit.ly/polisens-blankett)

Malmö city strives for employees to represent the diversity that exists in our city. Therefore, we welcome applicants who can contribute to us as an employer fulfilling the needs of Malmö residents.

Malmö city has been a Finnish administrative area since 2015. This means that the municipality must inform about the rights of the Finnish minority, offer elderly care entirely or to a significant extent in Finnish, and promote the Finnish language and culture. It also means a right to use Finnish in contact with us in the municipality. Since Malmö city is a Finnish administrative area, it is an advantage if you can speak Finnish. Warm welcome with your application! / Tervetuloa hakemuksesi kanssa!

Contact persons

• Anna Herrold
  Section Manager, Folkets Park
  [email protected] (mailto:[email protected]), 0734-203506
• Anna Maria Palm
  Section Manager, Kalkbrottet
  [email protected] (mailto:[email protected]), 0702-999937
• Diana Ivan
  Section Manager, Evening section
  [email protected] (mailto:[email protected]), 0703-40087
• Petra Ylimäki Saks
  Section Manager, Katrinetorp 1
  [email protected] (mailto:[email protected]), 0723-802971
• Helena Möller
  Section Manager, Katrinetorp 2
  [email protected] (mailto:[email protected]), 0735-126476